May
08
2009
2

How to Get MORE Done… in LESS Time (Part Two)

If you missed Part One of How to Get MORE Done… in Less Time, you can read it here. Basically, last week’s post stated that back in the 1920’s, Charles Schwab, a steel corporation tycoon… used a SIMPLE system to generate hundreds of millions of more dollars in a short amount of time. That system is detailed in last week’s post.

This post will be fairly short and simple also… so be blessed by it!

Have you ever heard of the 80/20 rule before? If you haven’t… you’re missing a big opportunity for yourself! The 80/20 rule (also known as Pareto’s Principle) states that 80% of an OUTPUT you want… comes from 20% of the INPUT that goes in.

Hope I didn’t lose you right there! So what does this mean? I’ll tell you…

* 80% of all the income earned in America, or any other country… is earned and held by the top 20% of the population.
* 80% of a business man or woman’s sales… comes from the top 20% of their customers.
* 80% of the amount of money that comes into a church on Sunday morning… comes from 20% of the church members.
* 80% of the food we eat… comes from 20% of the world.
* 80% of the clothes we wear throughout the week… comes from 20% of the clothes that are in our closets!

and…

* 80% of the results that we want… will come from the TOP 20% of the work we put into it!

This means that if you have a business, a job, a ministry, take care of a household, whatever you do… if you concentrate your efforts and your work on doing the MOST important things first (or the top 20% of your work)… you will have automatically accomplished 80% of everything that needed to get done!

But if you concentrate on doing the bottom 80% of the least important work you need to do (as most people do)… you will only accomplish 20% of the job you need to complete!

Amazing, huh?

Taking this further… most people work 8 hours a day on average. Most of this time is spent goofing off or doing irrelevant stuff (surfing the Internet, chatting on IM, talking on to friends on the phone, daydreaming, shuffling paperwork, checking e-mail too much, etc…)

If we simply went to work… and concentrated on doing the big things which were PRIORITY that needed to be done in order to get a job done, or make money for our business (ex. making those calls to the sales clients, selling our products/services, etc.)… it is possible that we could accomplish that in 1.5-2 hours time instead of 8 hours… and have completed 80% of ALL the work that was needed for the day!

In any typical workday… we tend to put off the boring or the more dreaded things (top 20%) to the latter part of the day… and we do the fun or easy things such as Internet, chatting to co-workers, etc. (bottom 80%) first.

If we would simply flip this around… and spend the first two hours of our day working HARD at accomplishing the important tasks (20%), we will accomplish MOST of the vital work that needs to be done (80% results).

So How Do I Put That into Action?

(1) Write down all the tasks you need to get done for the next day on paper… the night before you go back to work.

(2)Most of the times… there are 2, sometimes 3 very important tasks that we need to do in a day. Do these tasks first… and don’t allow ANYTHING to interrupt you from accomplishing these tasks.

(3) Try this for 30 days and see how free it makes you! If you own your own business… you will be WAY more productive, as much as by 800%. If you work a job… your boss will bend over backwards for you and might even promote you… If you are able to use the 80/20 rule effectively, you will have a less stressful and more enjoyable job ahead of you!

What do you think? Let me know! Be blessed of God in all you do and have an AWESOME weekend!



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Written by Daniel Wiafe in: Life,Time Management | Tags: , , , , ,
May
01
2009
1

How to Get MORE Done… in LESS Time (Part One)

“Well done, good and faithful servant; thou hast been faithful over a few things… I will make thee ruler over many things: enter thou into the joy of thy Lord” (Matthew 25:23 KJV)

This verse describes a parable Jesus told His disciples… about a servant who was responsible with the FEW talents his Master had left him. This servant in the end, MULTIPLIED what was given to him… and his Master told him to enter into his joy!

Do you ever find yourself working hard at your business… but at the end of the day… it seems like you never really get the most important things done? Do you sometimes bang your head on the wall… wondering how you could’ve spent 8 hours working… and all you “accomplished” was mailing a few letters and surfing on the Internet?

Then this is a MUST read for you!

We are responsible for the time that God blesses us with on this world… and that includes the time we spend working. If we are faithful with the “few” hours a day we have to make a living… I sincerely believe that He will RICHLY bless us in our time and in our business earnings.

The following is a story about a man named Ivy Lee… who revolutionized the business world with his SIMPLE, yet EASY way to seize control of our time while we are at work at our businesses…. Keep Reading…

About a hundred years ago, Charles Schwab was in charge of the Bethlehem Steel Corporation in the USA. Things were not going that smoothly so he asked Ivy Lee, an efficiency expert, for advice for himself and his managers to help them be more productive.

Lee told him that he would increase his company’s sales and the efficiency of his management team if he could talk to each man for about 15 minutes.

Charles Schwab asked: “How much will it cost me?”

Ivy Lee replied: “Nothing, unless it works. After three months, you can send me a check for whatever you feel it’s worth to you.”

He spent ten minutes with each executive and told them to follow the instructions below:

1. In the evening, write down the six (6) most important tasks that need to be done the next day and arrange them in order of importance.
2. The next day, start the first task and finish it before starting anything else.
3. After finishing the first task, start the second most important task. Finish it and then start the third and so on.
4. After the day’s work, spend five minutes making a list for the next day. Unfinished tasks can be moved to the new list.
5. Do this for the next ninety days and check the results.

Ivy Lee’s plan worked well with the executives of Bethlehem Steel. Charles Schwab was so pleased with the results that he paid Lee $25,000 a huge sum in the early twentieth century.”

Time Management Steps that Work by John Watson

As Watson notes, effectiveness is about doing the most important tasks even if minor tasks get left undone. “A merely efficient person may get lots of tasks done, but they may well not be the tasks that move their life forward.”

Please read that last paragraph again… and again… and again until it sinks in.  “A merely efficient person may get lots of tasks done, but they may well not be the tasks that move their life forward.”

Part Two will come next Monday… and until then… be blessed!



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